Application Process
No. The most recent call for applications closed on April 3, 2024, at 12:00 p.m. ET. Stay tuned for updates on our next call.
Fellows with an active membership with the Royal College and involved in projects that meet the CAAF program’s eligibility criteria.
Prior to applying, please ensure the following eligibility criteria have been met in full:
- may only be submitted by Fellows of the Royal College with an active membership;
- must be aligned with the mandate and mission of the Royal College and the RCF, and must demonstrate impact and sustainability;
- project support cannot exceed three years’ duration and will not exceed CAD (Canadian dollar) $15,000 annually in funding requests;
- applicants must have a demonstrable collaboration with credible partners within the host province or provinces; and
- applicants must demonstrate how their project will build local capacity.
Additional criteria considered to be an asset include:
- financial partnership and/or support from an external partner; and
- applications that demonstrate partnerships with one or more organizations in Canada (e.g., Faculty of Medicine, university, registered charitable organization, national specialty society, specialty committee, or government program).
Note that incomplete applications will not be considered. Applications that meet the eligibility criteria are not guaranteed to be approved for funding support.
If interested in the program, Fellows are required to complete an online application form.
Note that the RCF does not accept emailed or mailed applications; all applications must be completed through the online application form. CAAF funding cannot be used to fund expenses related to payment of labour (e.g., honoraria, stipends, per diems, etc.), nor can it be used to fund research projects.
The Project Lead is the assigned leader and representative of the associated project, with whom the RCF will communicate throughout the application, funding and reporting process. The assigned Project Lead must be a Royal College Fellow with an active Royal College membership.
No. Only one Project Lead can be assigned per project for all communication purposes with the RCF. If more than one Fellow is involved in the project, Project Leads will have the option to list Fellows individually in the online application form.
No. Supported or additional documents are not accepted with applications (e.g., reference letters).
When finished completing and submitting the online application form, an acknowledgement of receipt message will then appear to confirm receipt of the application. Applicants do not need to contact the RCF or the CAAF teams to confirm receipt.
The online application form includes mandatory fields to complete. If a mandatory field is not complete, the applicant will not be able to submit the application. It is the applicant’s responsibility to ensure all answers to questions – both for fields that are mandatory and not mandatory – are complete before submitting the application.
It is the applicant’s responsibility to ensure that the associated project meets the program’s eligibility criteria. Please consult the eligibility criteria listed above.
Assessment Process
Applications will be assessed from the application deadline of April 3, 2024, to early June 2024.
The process will involve the RCF and the CAAF evaluation teams assessing applications for completeness and alignment with the program’s eligibility criteria and the RCF’s mandate. Applications will also be assessed based on the project’s sustainability and anticipated impact.
Decision, notification and next step
The decision will be made after the assessment process is complete, approximately the beginning of June 2024.
Project Leads will be informed of the decisions soon after the assessment process is complete. They will be informed via email before or by approximately June 30, 2024.
The Project Lead associated with the project will be invited to meet virtually with the RCF team at which point the Project Lead will be informed of the next steps. This will be followed by a formal project agreement signature process between the Project Lead and the RCF.
Funding is conditional on signing/finalizing a formal project agreement with the RCF within three (3) months of receiving the agreement, which should be provided by July 2024. Completion and submission of the finalized agreement, as well as all associated financial forms, will be required by a deadline set by the RCF.
Yes. In fact, repeat applications are encouraged as only a certain number of projects can be supported and accommodated per year.
Feedback can be provided upon request.
Reporting Process
Note that this section of the FAQ is only applicable to projects that are receiving funding support through the CAAF program.
Yes. The Project Lead will be asked to complete reports on an annual or semi-annual basis. Additional details will be included in the formal CAAF project agreement with the RCF.
Yes. When requested to complete a report, the RCF will share a link with the Project Lead to complete an online report form.
Note that the RCF does not accept emailed or mailed reports; all reports must be completed through the online report form.
Yes. The online report form will ask the Project Lead to track the project’s financial details in a Microsoft Excel spreadsheet, which must then be uploaded to the online report form before submitting the report. The RCF will share a Microsoft Excel spreadsheet template when the Project Lead is requested to complete a report.
Other information and questions
Additional information pertaining to the CAAF program, including this FAQ, can be found on the RCF website.
Contact the CAAF team at CAAF@royalcollege.ca.